CITY CLERK

CHAPTER 2.

2-1. There is hereby created the office of City Clerk-Treasurer to be appointed by the City Council at the first meeting of January following a regular city election for a two-year term commencing on that date and continuing until a successor is appointed and qualified.

2-2. The City Clerk-Treasurer shall have the following duties:

1. Oaths. The Clerk shall administer oaths of office to any city officer who is required to give an oath.

2. Secretary. Attend all meetings of the council and its committees. The Clerk shall record and preserve a correct record of the proceedings of such meetings and post a summary of council proceedings immediately after each regular or special meeting, in the manner required by law. The Clerk shall post all ordinances immediately after passage and approval by council, and keep an ordinance book, authenticating each ordinance and certifying as to the time and manner of publication.

3. Accounting. The Clerk shall be the chief accounting officer of the city and;

(a) Keep separate accounts for every appropriation, department, public improvement or undertaking, in the manner provided by law.

(b) Keep an account of all cash, investments, accounts receivable and property received by, due to, or in the custody of the city and to give a receipt immediately upon cash coming into the clerk's hands specifying the date, from who, for what account, and record each transaction in the correct fund as required by law, and council direction where not specified by law.

(c) Keep accounts for cash disbursed, purchase and contract commitments, and property disposed or sold by the city, specifying the date and to whom paid and record each

transaction in the correct fund as required by law, and council direction where not specified by law.

(d) Maintain the budgetary accounts required by law or rules of the city finance committee of the state, and as further directed by council as permitted by law.

(e) Prepare and publish all financial and budgetary reports required by law and the council, and the list of claims in the manner specified by law.

4. Custody of funds, the treasury.

(a) Immediately upon receipt of moneys to be held in the Clerk's custody and belonging to the municipality deposit the same in banks selected by the council in amounts not exceeding the monetary limits authorized by the council.

(b) File the council's depository declaration with the county and state treasurers in January each year and at other times when necessary.

(c) The Clerk shall reconcile the bank statements with the Clerk's books and certify monthly to the council the balance of cash and investments of each fund and amounts received and disbursed.

(d) Invest all idle funds and other funds as directed by the council in accordance with law and make reports to the state auditor as required by law.

(e) Pay all claims against the city only upon council order.

(f) The Clerk shall be treasurer of all boards and commissions.

5. Debt Service.

(a) The Clerk shall sign all evidences of indebtedness, coupons, or certificates as required by law of a city clerk of treasurer.

(b) Keep a register of all bonds outstanding and record all payments made of interest and principal.

6. Records.

(a) Have custody and be responsible for the safekeeping of all records or documents in which the municipality is a party in interest unless otherwise specifically directed by law or ordinance. File and preserve all receipts, vouchers, and other documents kept, or that may be required to be kept, necessary to prove the validity of every transaction and the identity of every person having any beneficial relation thereto. The Clerk shall, upon order of the council, destroy all vouchers and minor records when over ten years old, except the permanent records specified for retention by law.

(b) Copies of records. Furnish upon request to any municipal officer a copy of any record, paper or public document under his control when it may be necessary to such officer in the discharge of his duty. The Clerk shall furnish a copy to any citizen when requested upon payment of the allowable charge set in the law or resolution of council.

7. Seal. Affix the seal of the corporation to those public documents or instruments which by law or ordinance are required to be attested by the affixing of the sale, or as directed by the mayor or council.

8. Petitions and communications. Keep and file by number and date all communications and petitions directed to the council or to the city generally. The Clerk shall endorse thereon the action of the council taken on the matters presented in such communications and petitions.

9. Licenses and permits. Issue all licenses and permits approved by the council, and keep a record thereof which shall show the date, number, and to whom issued, and for what purpose.

10. Appointments. The Clerk shall keep a record of all appointments, notify all persons appointed by the mayor or council to office of such appointments and the time of taking office.

11. Perform such other duties as specified by the council by resolution or ordinance.

2-3. Compensation. The Clerk shall be paid such compensation as specified by council resolution.